Bookkeeping and Accounting Onboarding

We're here to help you navigate the

setup of your accounting system and associated files.

Your First name

Your Last name

Today's Date and Time

Jour

Mois

Année

Heure

HeuresMinutes

Name Brand of Accounting, Payroll or APP Software that you currently utilize in your business, and Version. If you don't yet have software. We can assist you. Leave this blank.

Legal Business Name

Multi-line address

Pays/Région

Adresse

Ville

Code Postal

Your Business Email

Your Business Phone Number

Your Fax Number

Do you have a website http://

Do you have a chat or video conferencing contact?

What Entity Type is your Business

IRS Business Structures

IRS Paying yourself

IRS S corporation employees, shareholders and corporate officers

If you are a multimember LLC or S Corp, please provide the first and last names of each partner/shareholder and % of ownership

What industry is your business in?

Please give a brief description of your business

Is your business in the Construction Industry

Yes

If you are in the Construction Industry, after you complete this, you will need to complete the Subcontractor Onboarding form for each Subcontractor.

Do you need Payroll:

Yes

If you need payroll, after you complete this, you will need to complete

Payroll Onboarding

If you do not need Payroll and have a provider enter their name here

Please upload the last (4) quarters of your Payroll Providers payroll and filling reports

| UPLOAD LINK |

Do you or your employees receive benefits? If so, please define below.

IRS Benefits

S corporation employees, shareholders and corporate officers

Savers Credit

ABLE

401K

Retirement plans | Internal Revenue Service

ERISA FAQs

What States Have Retirement Plan Mandates? | Leading Retirement Solutions

Section 125 Cafeteria Plan: Complete Guide 2025 - HSA for America

High Deductible Health Insurance

Affordable Care Act Tax Provisions

Form 8853

Will you need to provide or will you receive any of the following 1099 forms?

Yes

Not sure

Types of 1099 Forms

Do you have a trademark or tradename and logo?

Yes

Have you filed for a trademark or tradename

USTPO Please upload documentation

and a copy of your logo, if you have one | UPLOAD LINK |

Do you have a DUNS Number?

Yes

DUN & Bradstreet

Do you have a Unique Entity ID

Yes

Home | SAM.gov

Have you registered your entity with both State and Federal Governments

Yes

Please upload both the State and Federal Entity Registrations'

| UPLOAD LINK |

Does your company have a Dividend payout policy?

Yes

Topic no. 404, Dividends

Please upload documentation.

| UPLOAD LINK |

Has your entity reported ownership to FinCen?

Yes

What is the FinCEN rule?

Beginning on January 1, 2024, companies registered with the Secretary of State in the United States will be required report information about their beneficial owners, i.e., the individuals who ultimately own or control the company, to FinCEN. FinCEN is a bureau of the U.S. Department of the Treasury

Beneficial Ownership Information

Please upload documentation to

| UPLOAD LINK |

How many business bank accounts and credit cards do you have? Please specify each bank and credit card name below.

Are all bank and investment accounts in compliance with the FINRA (KNC) Rules?

Yes

2090. Know Your Customer | FINRA.org

BrokerCheck - Find a broker, investment or financial advisor

Please upload documents | UPLOAD LINK |

Does your Business have a significant Portfolio of Assets? Please upload a list of fixed asset purchase agreements with depreciation basis and salvage value (if available)

Yes

Please upload a list of fixed asset purchase agreements with depreciation basis and salvage value (if available)

| UPLOAD LINK |

If you do have a significant Portfolio of Assets, how do you monitor, record and maintain the various assets?

Publication 551, Basis of Assets

Form 8949, Sales and other Dispositions of Capital Assets

Please list all Fixed Assets owned by the company

Have the assets described above been depreciated?

Publication 946

Or TCJA temporarily allows 100% expensing for business property acquired and placed in service after Sept. 27, 2017 and before Jan. 1, 2023.

Does your business have vehicles? Do you utilize mileage tracking?

Yes

IRS Mileage Deduction Rates

Do you have a Capitalization Threshold Policy?

Yes

A “Capital Asset” is defined as a unit of property that:

(1) has an economic useful life that extends beyond 12 months; and (2) was acquired or produced for a cost of (capitalization amount) or more.

Capital Assets must be capitalized and depreciated for financial statement (or accounting) purposes.

*Tangible assets costing below the aforementioned threshold amounts or with a useful life less than 12 months are recorded as an expense.

Tangible property final regulations

Does your Business have a significant Liability Register?

Yes

Please upload the latest Statements for each account both current and long term.

| UPLOAD LINK |

Do you utilize a bill payment app or do you have an established a process for your accounts payable? Such as an approval system?

Yes

Is your accounting Cash or Accrual Basis or Hybrid?

Cash

Accrual

Hybrid

Our accounting method is modified cash basis (hybrid). Our reporting basis is always accrual.

Publication 538, Accounting Periods and Methods

Are you a Calendar Year or Fiscal Year Income Tax Filer and what is your Accounting Year End Date?

Do you make Estimated Income Tax payments?

Yes

Estimated Income Tax payments

Do you have a TIN, EIN or Social Security Number?

Yes

All of the Above

Taxpayer identification number (TIN)

Employer Identification Number (EIN)

Social Security Number (SS)

Please upload documentation | UPLOAD LINK |

Are you required to file a Franchise Tax Registration

Yes

Franchise Tax Registration

Does your business operate internationally? If so, what countries? N/A if USA only

Are any of your employees or contractors in the US here on VISA

Yes

H-1B nonimmigrant worker

Taxation of alien individuals by immigration status – H-1b

H-2A visa workers supplied by a Crew Leader

H-1C ,

NAFTA TN Visa Holder,

H-2B, H-1B, H-1B1 and E-3 Specialty (Professional) Workers

US Citizenship and Immigration Services

Income tax for individuals with H status visas depend on whether they are classified as resident aliens or nonresident aliens. This classification is determined by either the green card test or the substantial presence test. | UPLOAD LINK |

Are any of your employees or contractors outside the US traveling on Passports on Foreign VISA?

Yes

https://travel.state.gov/content/travel.html

Please upload documentation

| UPLOAD LINK |

Have you filed for a Transaction Privilege Tax Document in one or more states?

Yes

Please upload documentation for each state with State Tax ID Number

| UPLOAD LINK |

How do you currently manage your sales tax liabilities, exemption certificates, and resale certificates? N/A for non-sales tax entities.

Do you carry inventory? If so, where is it located? Please list all warehousing locations. Required for NEXUS sales tax obligations.

If you do have inventory, how often do you take an inventory count? N/A for non-inventory

Do you utilize a Point-of-Sale System, Payment Processor, Merchant Provider or Marketplace Facilitator?

Yes

Do you have General Liability, Auto Liability, Workmans Compensation, or Other Business-Related Insurance Policies

Yes

Please upload policies documents to

| UPLOAD LINK |

If you have an Attorney and/or Registered Agent, please enter their name and contact information here:

If you have a CPA, and/or Financial Advisor please enter their name and contact information here:

Do you have a prior year Tax Return and IRS Transcript?

Yes

Please upload documents to

| UPLOAD LINK |

Post any specialty accounting requirements and regulations required for your business.

Please date, sign and upload our Monthly Services Agreement, acknowledging our terms of service.

Done

Monthly Services Agreement

| UPLOAD LINK |

When would you like us to call you? Arizona (MST)

Jour

Mois

Année

Heure

HeuresMinutes

Or Schedule on Your Time on My Calendar

I scheduled a date and time

You call me on the date and time I selected above

Contact | Bookkeeping Business Online

Signature

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